Disruption Offers Opportunities: Try Productive Reflection

As we crest the halfway point of an unusual year, it is important for us to reflect back on the first 6 months in order to move forward more productively in the second half.

PRACTICING PRODUCTIVE REFLECTION

Make a list of positive, neutral, and areas for improvement that occurred in your practice / team in the first half of the year. 

  • Continue implementing what worked well
  • Make decisions about neutral items
  • Develop an action plan for areas that need attention

During your monthly team meeting, include this productive reflection activity on your agenda.

ASK YOUR TEAM FOUR QUESTIONS:

  • Overachieve:  What did we excel in?
  • Neutral: Did some of our goals remain neutral?
  • Needs Improvement:  Where did we miss our target?
  • What action do we need to take?

I have given you several category ideas, you can add or delete, to customize for your practice.

To get you started, I’ll use the example of ‘ALL TEAM TRAINING’.

If you have not had any team training this year, meaning everyone attends together, check the ‘needs improvement’ category. 

Create an action plan using the What / Who / When format.

  • WHAT: Research and hire a coach to work with your team on an area you would like to strengthen.
  • WHO: Assign a task team to research and present the options at your next monthly meeting.
  • WHEN: Schedule a target date to complete the training.

How to Improve Treatment Case Acceptance

We are in the midst of a shift from product-centricity to people-centricity. Investments in your team and your customer is essential.

Dental practices pushing services rather than focusing on the wants of the patient will see their revenues dwindle over time.

We must have a strong culture in order to be patient-centric because it requires knowing the patient and catering to their wants.

If there is a service that they need but do not want, IT IS THE TEAMS JOB to influence the patients’ mindset from a need to a want.

  • First, we have to be able to prove the value of the need to the patient. WIIFT!  What’s In It For Them?
  • The secondary approach is explaining how the treatment will benefit their long-term oral health.
  • Lastly, demonstrate how accepting treatment now will lower their long-term costs

Generations will respond better to treatment recommendations if we close the generational gap and deliver the information to them in the communication style they expect.

Baby Boomers

  • Need thorough explanations
  • Prefer conversations in person or by phone
  • Value an appealing smile and optimal dental health
  • Allow time to have a relaxed discussion
  • Schedule treatment and invite them to contact you with any other questions

Generation X

  • Respect authority, follow rules, and are often linear thinkers
  • High achievers, but not always creative thinkers
  • Recommend ideal treatment plan(s) with phased scheduling and payment options
  • Focus on good dental health for appearance and as part of total body care.  
  • Appreciate follow-up communication with text or email as their preferred engagement

Generation Y (Millennials)

  • Technology dependent
  • Want instant gratification, and are intolerant of waiting
  • “What is best for me?” attitude when it comes to dental care decisions
  • Be patient-attentive, without interruptions
  • Provide same day service and combine appointments

Gen Z (Age 5 – mid-20’s)

  • As digital natives they expect the use of advanced technology
  • Look to the future and are very money conscious
  • Want explanations and options that focus on prevention 
  • Goal is to avoid expenses in the future, that could be addressed now